Job DescriptionCJM::LA is seeking an organized, detail-oriented Office Manager/Bookkeeper to support our well-established collaborative landscape architecture studio in downtown Santa Barbara. You’ll play a key role in keeping our day-to-day operations on track while supporting a creative, dynamic team. This is a great opportunity to bring structure, clarity, and a positive energy to help our growing practice thrive!This position requires 15-25 hours per week in person at our downtown Santa Barbara office. This role provides end-to-end bookkeeping and office management for our small, design-focused practice. The ideal candidate will operate with a high degree of independence in managing day-to-day financial and administrative functions, while coordinating with firm leadership on cash flow, budgeting, and operational decisionsRoles and Responsibilities:
- Maintain accurate financial records, including general ledger, A/P, A/R, and monthly reconciliations
- Prepare and issue client invoices based on time and expense data; track and follow up on receivables
- Coordinate payroll and manage routine tax and regulatory filings (e.g., 1099s, sales tax)
- Produce monthly financial reports (P&L, cash flow summaries) for leadership review
- Manage office operations: vendor coordination, supplies, insurance tracking, file systems, and basic HR
- Support project setup and contract administration from an accounting perspective
Job Type:
Part-time
Position Requirements
- 5 years post-graduate professional experience in bookkeeping and office administration at a small professional services or design firm.
- Fully proficient in QuickBooks (desktop and online), Excel, and project-based billing workflows; able to independently manage full-cycle bookkeeping.
- Demonstrated ability to own and manage financial processes with minimal supervision; knows when to escalate issues to leadership.
- Comfortable preparing and explaining basic financial reports; understands cash flow management in a small business context.
- Strong attention to detail with the ability to prioritize, meet deadlines, and maintain reliable systems without heavy oversight.
- Professional and concise communication with clients and vendors, particularly around billing and collections.
- Experience handling sensitive financial and personnel information.
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| How to Apply |
| Please submit a detailed resume highlighting your experience with AP/AR and proficiency with software such as Quickbooks. Include relevant degrees, certifications and number of years experience. Please also include a cover letter explaining why you are a great fit for our team, as well as a minimum of three references. |
| Company Name |
| CJM::LA |
| Email |
| courtney@cjm-la.com |
| Phone Number |
| (805) 698-2120 |
| Address |
| 1221 State Street, Santa Barbara |
| Website |
| http://www.cjm-la.com |
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